Karyopharm Therapeutics Inc.

  • Concur and T&E Specialist

    Job Locations US-MA-Newton
    Job ID
    2018-1249
    # of Openings
    1
    Category
    General & Administrative
    Type
    Regular Full-Time
  • Overview

    Karyopharm Therapeutics is a clinical-stage pharmaceutical company focused on the discovery and development of novel first in-class drugs directed against nuclear transport targets for the treatment of cancer and other major diseases. We are building a finance team that will develop the capabilities to support potential launches of our lead compound in two indications over the next eighteen months.

     

    The T&E Specialist is responsible for the daily operations and support of Karyopharm’s Expense Reimbursement and Corporate Card programsThis position interacts directly with our employee base and with service providers to ensure compliance to our Corporate Credit Card and T&E policies through reporting, auditing, analytics and training.  Guidance to employees on company policies for travel and expense related matters, as well as management of the Concur expense system will be critical as the user base grows.

    This individual must be able to work in a fast-paced and team-oriented environment with a focus on customer satisfaction, continuous improvement, compliance and excellent attention to details. The position requires the ability to work independently, prioritize work, demonstrate strong accountability, good judgment and meet established deadlines. This position reports to Assistant Controller.

    Responsibilities

     

    The T&E specialist will work closely with the accounts payable function to accomplish the following:

    • Be the lead administrator for Concur expense system and American Express card program and other related activities.
    • Administer all employee profile information within Concur and Amex and ensures that employee access is granted and removed in a timely manner.
    • Releases all expense reports prior to payment (Expense Processor).
    • Prepares monthly journal entry (cash basis) and monthly accrual for Great Plains.
    • Become the subject matter expert for expense report processing and credit card programs and provide training to new employees (bi-monthly training sessions).
    • Develop and/or maintain process documentation and training materials.
    • Sends companywide Concur helpful tips/best practices every two months.
    • Follows up with expense users and approvers regarding tardy expense reports and provides regular updates/metrics to the Corporate Controller.
    • Provides support to Concur/Amex users, answering questions, resetting passwords, and reporting issues to Concur as needed.
    • Enforces company-wide adherence to Travel & Entertainment Policy.
    • Manages relationship with Concur customer support and client success services.
    • Identify opportunities for improved process efficiency, productivity, process scalability and compliance.
    • Collaborates with Operations and Commercial teams regarding policy changes.
    • Work with system administrators on identifying Configuration Changes (e.g. modify form fields or approval workflow) for process improvement.
    • Assists Accounts Payable and finance team as needed, including Ad hoc assignments and responsibilities.

    Qualifications

    • Bachelor’s degree preferred
    • 3-5+ years of relevant experience including Concur T/E and accounts payable experience
    • Administration of a Corporate Purchasing Credit Card program and expense reimbursement process, along with a strong understanding of both.
    • Strong understanding of AP function, general accounting practices and familiarity with SOX requirements.
    • Proficiency with Microsoft Office required.
    • Excellent relationship building and business partnering skills required.
    • Excellent verbal and written communication skills
    • Ability to manage confidential and sensitive information with discretion.
    • Ability to multi task in a fast growing rapid paced organization.
    • Good time management skills and a willingness to go the extra mile.
    • High self-motivation and keen attention to detail are required.
    • Experience with Great Plains or other ERP system required.
    • Experience with R&D Logic, ReQLogic or other purchasing systems also advantageous

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