Karyopharm Therapeutics Inc.

  • Assistant Office Manager

    Job Locations US-MA-Newton
    Job ID
    2018-1253
    # of Openings
    1
    Category
    General & Administrative
    Type
    Regular Full-Time
  • Overview

    Karyopharm Therapeutics is a clinical-stage pharmaceutical company focused on the discovery
    and development of novel first in-class drugs directed against nuclear transport targets for
    the treatment of cancer and other major diseases.

     

    SUMMARY:

    The Assistant Office Manager provides support to the Office Manager ensuring organizational effectiveness, efficiency, security and safety.  Works with minimal supervision on multiple projects requiring critical thinking, attention to detail, time management and computer skills.  Ensures confidentiality of privileged information, office safety and security.  Provides support to the department in the manager’s absence and coverage of the front desk during breaks and absence.  Works with the desire to learn, grow and implement continuous improvement.

    Responsibilities

    • Access cards
      • Issue and track employee access cards
      • Notify the building management to activate and deactivate access cards
    • Conference Room Schedules
      • Monitor the conference room reservations daily
      • Work with meeting hosts to resolve issues with availability assuring the proper priority and seating capacities
    • Maintain Global Holiday Schedule
      • Send global Outlook holiday invites
      • Resending on a regular basis to include new hires
    • Maintain Storage Room and Office Supply Inventory
      • Manage supply stock
      • Set inventory levels
      • Set inventory sources
    • Maintain the Mail Room
      • Monitor deliveries
      • Assist with shipping
    • Assist Manager with Facilities Management
    • Assist Manager with New Hire Tracking and Room Set Up
    • General Office Support Duties as required

    Qualifications

    • Bachelor’s Degree or equivalent career experience
    • Proficiency in PC Windows applications
    • In-depth Knowledge of word processing, spreadsheet and database computer software
    • Outlook and Outlook Calendar scheduling using multiple monitors
    • Proven administrative experience
    • Excellent time management skills with the ability to multi-task and prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planning skills
    • Desire to work in a learning environment

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